There are few reasons why we need to archive our email.

  1. Outlook Service only has a limit of 50GB, after exceeding, you will stop receiving emails.
  2. As the email file gets larger, it will affect the performance of Outlook.
  3. You might want to keep certain files for offline purpose.


The method below is only 1 of the ways to archive, and there are several methods to do so.


Archiving email in Outlook (2013 or newer)


  1. Click on File at the top left corner.
  2. At Info tab, click Tools follow by Clean Up Old Items...

  3. Ensure it is as highlighted on the screenshot, and select the date as needed. Please ensure you have selected the correct folder as shown below.

  4. Click on Browse... and navigate to the correct folder path(For new file) or file(To add into the file) where you intended. If you are creating a new archive file, please make sure you have gave it a recognizable name to locate it easily in future. eg(Jan-Jun2018)
  5. Lastly, click OK and OK again to start archiving. Archiving will run in the background.