Dear All,
We are implementing a standardized format for out-of-office emails across the company to ensure consistency and alignment. This change takes effect immediately.
Please adopt the templates provided below, making sure to customize this portion “For (Types of enquiries): (Full name) at (HP Number) / (Email)”.
Email 1
Subject: Out of Office – Public Holiday Closure Notice
Dear Sender,
Thank you for your message.
Please note that our office will be closed on Wednesday, 1 May 2024, in observance of a public holiday. We will resume normal operations on Thursday, 2 May 2024.
During this time, access to email will be limited. We appreciate your patience and will address your email as soon as possible upon our return.
Thank you for your understanding.
Email 2
Subject: Out of Office – On Leave Notification
Dear Sender,
Thank you for reaching out.
I am currently out of the office from 22 April 2024 to 23 April 2024, and will return on 24 April 2024. During this period, I will have limited access to my email.
For urgent matters, please feel free to contact my colleagues:
• For (Types of enquiries): (Full name) at (HP Number) / (Email)
Example:
• For sales enquiries: Tan Wei Chong at +65 9851 3188 / weichong.tan@honsengroup.com
Thank you for your understanding.
Email 3
Subject: Out of Office – Medical Leave Notice
Dear Sender,
Thank you for your email.
I am currently on medical leave and will be unable to respond to emails during this time.
For urgent matters, please feel free to contact my colleagues:
• For (Types of enquiries): (Full name) at (HP Number) / (Email)
Example:
• For sales enquiries: Tan Wei Chong at +65 9851 3188 / weichong.tan@honsengroup.com
Thank you for your understanding.